Get Paid, Faster.
From gentle pre-due reminders to firm overdue notices.
Clients view and pay via unique secure links. No accounts needed.
Generate tax-compliant invoices with custom VAT/Sales Tax rates in seconds.
Issued:
Due:
Service Date:
From
To
| Description | Qty | Price | Tot. | ||
|---|---|---|---|---|---|
Payment History
Payment Methods — Bank Details
Account Name:
IBAN:
Routing:
Account:
BSB:
Account:
Account:
Transit:
Institution:
Account:
Interac e-Transfer:
Payment Methods — Alternative
💬 Spot something wrong?
If anything on this invoice looks incorrect — wrong amount, wrong dates, missing info — let the sender know within the next and reminders will pause while it's reviewed. After that, the invoice is treated as accepted as issued.
Query Submitted
Thanks — the sender has been notified and will be in touch. Reminders are paused while this is reviewed.
Query period closed — invoice treated as accepted as issued.
Asset Vault — Protected by InvoiceRally
🔒 Protected by InvoiceRally — unlocks the moment your payment is recorded.
All views, downloads, and disputes are recorded with RFC 3161 trusted timestamps for audit purposes.
Invoice not found.
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InvoiceRally Legal Documentation: Terms and Conditions & Privacy Policy
1.1 Introduction and Formation of Agreement
By registering for an account with InvoiceRally, you (the “Subscriber”) agree to be bound by these Terms and Conditions. A legally binding agreement is formed upon completion of the signup process via email verification.
1.2 Nature of Service and Defined Roles
InvoiceRally provides a Software-as-a-Service (SaaS) platform for invoice tracking and automated management.
1.3 Subscription, Billing, and Trials
1.4 Automated Follow-Up Reminders
1.5 Asset Vault: Usage and Retention
The Asset Vault allows Subscribers to attach digital deliverables to an invoice.
1.6 Client Query Period (CQP) and Deemed Acceptance
1.7 General Disclaimers and Liability
2.1 Data Collection and Legitimate Interest
To provide the Forensic Audit Ledger, we collect IP addresses, browser fingerprints (User-Agent strings), geolocation, names, and email addresses. This processing is necessary for the Legitimate Interest of fraud prevention and providing evidence for debt recovery.
2.2 Jurisdictional Compliance
2.3 Third-Party Processors
| Processor | Purpose | Location |
|---|---|---|
| Supabase | Database, Auth, & Storage | EU / Global |
| Stripe | Subscription Billing | Global |
| Resend | Transactional Email | US |
| Cloudflare | Hosting & DNS | Global |
| freetsa.org | Cryptographic Timestamps | EU |
2.4 Data Subject Rights
Users may exercise rights to access, correction, or deletion by contacting support@invoicerally.com. Subscribers may opt-out of marketing communications at any time, though essential transactional emails (e.g., Magic Links) will still be sent.
2.5 Bot Detection and Integrity
We perform automated bot detection to distinguish between automated email security scanners and genuine human interaction. This is critical to the integrity of the “Deemed Acceptance” record and the Forensic Audit Ledger.
We sent a 6-digit code to your email. Check your inbox (and spam folder).
Don't have an account?
We sent a 6-digit code to your email. Check your inbox (and spam folder).
Your invoices, clients and audit history are safe. Subscribe to resume sending invoices and follow-up reminders — your scheduled reminders will pick up exactly where they left off. We've also emailed you the details.
The client's email may be invalid or full. Check each invoice marked ⚠ Bounce and verify the email address.
Welcome to InvoiceRally!
Take a 30-second tour, or jump straight in. We'll handle the polite follow-ups so you don't have to.
Revenue Overview
Outstanding
Received
Dispute open — tap to resolve
Reminders paused — tap to manage
No invoices yet — let's send your first one.
Tap + New Invoice or Reminder below. We'll handle the polite follow-ups so you don't have to.
Not sure which to pick? Full Invoice = itemised & new work. Reminder Only = chase a known amount you've already invoiced elsewhere.
No active invoices.
No history yet.
We recommend you export and maintain your own records regularly. Use the Export CSV feature and download invoice PDFs for your compliance files.
You have unsaved settings changes.
Save before leaving Settings so your region, tax defaults, and subscription details stay aligned.
👋 Welcome! Complete your account details below to get started.
All fields marked * are required before you can send reminders or invoices.
Contact details complete — you're ready for Reminder Only invoices.
You can already send Reminder Only invoices — perfect for chasing a known amount where the invoice already exists elsewhere (handwritten, in your accounting software, or just a verbal agreement).
To send Full Invoices with itemised line items and your payment details on the hosted page & PDF, finish the Invoice Setup below. You can come back to this any time.
Required before you can create full invoices with payment details.
Uploading...
Fill in at least one of the options below — you can include both if you want clients to choose.
These appear under Payment Methods on every full invoice, hosted page and follow-up email.
Optional if you've filled in Alternative Payment Methods below.
Optional if you've filled in Bank Details above.
Appears verbatim on the hosted page, invoice PDF, and follow-up emails.
⚠️ Please review these rates carefully
These are default rates for your region. Tax rates change — please verify they match the current rates for your jurisdiction before creating invoices.
Trial expired
of used ( tier)
Plan limits
• Per file: 50 MB (Free / Trial) · 200 MB (Paid)
• Total storage: 500 MB (Free / Trial) · 5 GB (Paid)
• Up to 25 files per invoice (multiple files are zipped automatically before upload).
Pick the option that matches what you need to chase — you can always do it the other way next time.
📧 InvoiceRally will automatically email polite follow-ups to your client on a proven, fixed schedule. You'll receive a Daily Preview each morning showing what's going out that day.
This due date is in the past. Reminders scheduled before this date will be skipped — only future reminders in the sequence will send.
The due date is the anchor for your automated reminder schedule (e.g. 3 days before, on the day, 7, 14, 21 days after).
Gives your client a -day window to flag issues. If they don't raise a query in that time, the invoice is considered accepted as issued and follow-ups continue as normal. If they do raise a query, follow-ups auto-pause until you mark it resolved.
Secure your final deliverables in a private vault that automatically unlocks for your client the exact second you confirm payment received.
Supported file types
Documents: pdf, doc, docx, xls, xlsx, ppt, pptx
Images: png, jpg, jpeg, gif, webp, svg
Audio/Video: mp3, m4a, mp4, mov
Design: psd, ai, eps, fig, sketch
Archives: zip
Limits
Tip: select multiple files — each file is stored separately so you can add or remove individual files later.
file(s) · total
What is your preferred payment method for this invoice?
Applies to this invoice's hosted page, PDF and every follow-up email.
Drafts are auto-deleted after 45 days. They have no invoice number until sent.
Saving will clear the bounced flag and re-enable reminders.
Invoice Viewed
Email delivered — not yet opened by client
Not yet viewed by client
No emails have been sent for this invoice yet
Reminder Delivered
No Reminders Sent Yet
No reminder emails have been delivered for this invoice
Accepted as final payment — remaining balance written off
Marked as fully settled
Automated Reminders
⚠️ Disputed by client
No reason was given.
Reminders are paused automatically. Resolve the dispute to resume chasing.
Reminders are active
Automated follow-up emails will continue to be sent on schedule.
Reminders are paused
No automated follow-up emails will be sent until you resume.
⚠ Email delivery issue detected. The client's email may be invalid or their inbox is full. Please verify the email address.
Window starts on first view.
Deemed accepted — silence after window expiry.
Resolved by you.
Asset Vault
Releases automatically the moment this invoice is marked paid.
Released to client \u2014 vault is locked from further changes to preserve chain of custody.
No files attached. Use the button below to add deliverables.
Supported file types
Documents: pdf, doc, docx, xls, xlsx, ppt, pptx
Images: png, jpg, jpeg, gif, webp, svg
Audio/Video: mp3, m4a, mp4, mov
Design: psd, ai, eps, fig, sketch
Archives: zip
Limits
Audit Ledger
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No audit events yet.
Actions
Record Partial Payment
Are you sure?
This will send an additional reminder to outside your automated follow-up schedule.
Email Preview
Appears on all automated and manual reminder emails for this invoice until removed.
How would you like to close this out?
Payment History
Unsaved Settings
Confirm Region Change
Admin
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Counts the current state of every non-admin profile in profiles.subscription_status.
Active
Trialing
Past Due
Cancelled
No Sub
Signups
profiles.joined_at within period
Cancellations
profiles.cancelled_at within period
Churn Rate
Trial → Paid
Total
Paid
Pending
Partial
Voided
Counts of invoices.status for invoices created in period (voided excluded from financial totals).
Invoiced = sum of invoices.amount_cents (excluding voided). Collected = sum of payments.amount_cents linked to those invoices. Collection Rate = Collected ÷ Invoiced.
Currency
Invoices
Invoiced
Collected
Collection Rate
Calendar days between created_at and paid_at for paid invoices in period. Median is more honest than mean for skewed distributions.
Median
Mean
90th Percentile
Sample
For paid & pending invoices in period: days between due_date and either paid_at (if paid) or today (if pending). Voided and partial excluded. Buckets are fixed for cross-period comparison.
On Time
1-7 Days
8-21 Days
22-60 Days
60+ Days
Sum of amount_cents per user (voided excluded), in period. Each user's currency is shown — totals are not aggregated across currencies.
| Business | Invoices | Invoiced |
|---|---|---|
Counts from email_log.status for sends in period. Bounce Rate = Bounced ÷ Total — useful as an abuse / quota signal.
Total
Sent
Delivered
Bounced
Failed
Bounce Rate
Status:
Region:
Joined:
Cancelled:
Invoices:
Outstanding:
Adds days to the trial. If the trial has already ended, the new period starts from today.
This will permanently remove this user and all their data.
This user has an active subscription.
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No emails on record.
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No admin actions recorded.
ℹ Global default — applies to all users.
Each row's day offset determines exactly when that reminder is sent — negative numbers fire before the due date, positive numbers fire after. Edit the offset to change the schedule. Saved changes take effect on the next hourly cron run. Existing already-sent reminders are not re-sent. Per-user overrides (if any) take precedence.
ℹ Subject line per stage of the schedule.
The cron picks the matching subject based on each reminder's offset relative to the invoice due date. The Final Notice subject is used for the slot with the largest positive offset in the schedule. Leave a field blank to use the default. Click a tag to insert it.
Default:
ℹ Global defaults — used for any user without their own override.
Three templates cover all email scenarios. Click a merge tag then click inside a template to insert it.
Override the subject line and body content for the four lifecycle emails. Leave a field blank to use the default. Use **bold** for emphasis and a blank line to start a new paragraph. Variables like {{contactName}} are substituted at send time. Last updated: .
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Default:
Available variables:
· Use **bold** for emphasis · Blank line = new paragraph
Live preview (with sample variable values)
Every client- or owner-facing email the system sends. The four lifecycle emails above are admin-editable (subject + body); everything else is hardcoded in the template shell. Adding or removing an email type requires updating SYSTEM_EMAIL_INVENTORY in index.html.
| # | Trigger | Recipient | Default Subject | Status | |
|---|---|---|---|---|---|
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For accurate, currency-reconciled MRR figures, use the Stripe Dashboard. Stripe handles multi-currency conversion using daily FX rates we don't have here.
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Active Subscriptions
Includes active, trialing, past_due
ℹ Affects new signups only.
Existing users keep their original trial end date. To change an individual user's trial, use the "Extend Trial" action in the Users tab.